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Accessible Document Decision Tree

The Accessible Document Decision Tree can help provide guidance on helping you decide which type of document is your information best suited for. For more information about accessible documents, see: Accessible Document Considerations.

Accessible Document Decision Tree

1. Does your document need to be printed?*
- Yes
- No
- Provide all of the pertinent information in an accessible version such as a web page, Word Document, Google Doc, spreadsheet, etc.
- And provide a downloadable, print-ready PDF.
- Note: Many students are not printing documents, rather there is an increased use of mobile devices so it is imperative that documents are mobile friendly.
2. Will the document be updated periodically?*
- Yes
- No
- Add your content on a web page instead of in a document.
- See FAQ #4 for the benefits of having a web page instead of a PDF for documents updated periodically.
3. Is it primarily text and created as a text document (Word, Google)?*
- Yes
- No
- Yes and sharing restrictions are not a concern, maintain the original source document and share in that format.
- Yes and sharing restrictions are a minor concern: Share source text document with sharing options restricted.
- Yes, sharing restrictions are a primary concern: Engage your institution’s resources to learn what tools and best security practices you should follow.
- See FAQ #5 & #6
4. Was it created as a PowerPoint or Google Slides presentation?*
- Yes
- No
- If Yes then share in an accessible version of this original format.
- Note: Sharing documents via Google Slides or Office 365 can allow you to keep those shared files up to date without resending to your audience.
- Tip: Provide a shortened link with a meaningful file name to make your shared document easier to access.
5. Could your document be a webpage?*
- Yes
- No
- Utilize a webpage with real text to share your information.
- Refrain from posting images of documents, rather include real text on the website.
If no, contact accessibility@ncsu.edu for assistance.

Created by the NC Higher Ed Digital Accessibility Collaborative

Resources

EEAAP Template (Word)

IT Accessibility

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