Captioning Grant

About the grant

NC State is providing resources to faculty in order to assist them in creating accessible multimedia, namely captions for videos. Creating captions can be a significant investment of resources. This fund will allow faculty to more easily use modern course delivery mechanisms while ensuring all students can fully engage with the content.

This grant targets two types of situations:

  • Providing captioned video when a student with a disability requiring this accommodation registers in a course with video.
  • Providing captioned video for courses in a proactive manner where it makes strategic sense.

How to apply for the grant

Captioning Grant Application Form

Anyone can apply for this grant at any time. Applications to meet the needs of a student with a disability will be processed immediately. Applications for proactive captioning will be processed in three time frames throughout the year.

How it works

  1. First, apply for the grant.
  2. If you receive approval from the committee:
    1. Place an order with a captioning company to create captions
    2. Submit the receipt to
    3. After receiving the caption video from the company, update  your instructional resources


What types of content does this grant cover?

Currently the grant only provides assistance with video for Registration and Records courses.

What all types of accessibility features does this fund cover?

This grant is primarily aimed at providing captions for pre-recorded video. If you want to apply for assistance for live captioning or described video, please contact

Does this mean that the university will automatically pay for all of my captioning needs?

No. Creating accessible course content is still the responsibility of the faculty member and their department and/or college. This fund is meant to assist faculty in creating accessible content when specific needs arise and to strategically target courses where proactive captioning will have the greatest benefit. This fund is not sufficient to caption all video on campus.

What criteria are used in determining who will receive funds for captioning?

For requests to meet the needs of a student with a disability, requests will usually be approved, barring any unusual circumstances.

For proactive captioning requests a number of factors will be considered.

  • How many students will have access to the content
  • How integral is this video to completing a particular course of study
  • How many semesters will this content be re-used
  • What volume of captioning is being requested

The application process is fairly simple, so faculty are encouraged to apply even if they feel they might not be a top candidate for receiving these funds.

Can I go ahead and order captioning then apply for grant funds later?

You can, but you are not guaranteed to be reimbursed for those expenses. You should apply for the grant before placing the order if you are dependent upon these funds for completing the captioning. This includes captioning for a student, identified by Disability Services, who needs the accommodation of captioning.

Where is the captioning actually done?

Creating captions is a two step process: creating a transcript and synchronizing the transcript with the video. Both processes can be outsourced to a third party. See our Choosing a Captioning Company Guide for recommendations.  Our Captioning Grant Convenience Contract provides pricing options.

Will NC State place the captioning order for me?

In general, no, you must place the order for captioning. This includes sending the video to the transcriber and receiving the caption file or captioned video back.

The exception to this is if you are using a system like Mediasite for classroom capture and processing the captions in a timely manner is of the essence in order to meet the needs of a student identified by Disability Services as needing the accommodation of captioning. In this case arrangements will be made with the appropriate unit on campus for placing the orders.

Other questions

All other questions can be sent to